Top tips for data loss prevention in business

Data loss is a business' worst nightmare! What if we told you that there are ways to avoid

What would you do if your business lost all important and confidential files that stored months or years of data? I bet you can feel the anxiety already about what would happen. Luckily for you, we’ve got this blog to guide and give you a few tips on what you can do to make sure that your data loss prevention is at an all time low. 

Store more than one copy

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When creating documents and files that you consider most important, always keep a second and third copy. Therefore, if you keep more than one copy, should anything go wrong and you loose the primary file there is always a backup that you can resort to. 

The best tip is to store the backup copies elsewhere because should your network encounter an error and all files disappear, the backup copies will also be consumed in deleted data. Storing files on a USB, the Cloud or offsite is useful because chances are this way, they are not directly connected to your network. 

Password protection

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Should you have documents containing private and confidential data, one way of protecting them further would be to password protect it. By enabling a password it means that any malicious activity will have an extra barrier to try and break through to harm your data. 

Top tips for a strong password are:

  • Do not use personal information about you or the business
  • Use upper and lower-case letters
  • Include numbers and special characters to make it harder to guess

With these factors taken in to consideration, it will make your password stronger and harder for the hacker to guess. The stronger the password, the more protected your data is. 

Utilize the Cloud

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The Cloud is becoming more secure which encourages businesses to rely on more for data storage. If you haven’t already started using the Cloud, now is the time to. Using the Cloud provides opportunities to be flexible with your

work. Whether you work remotely or onsite, you can access it from anywhere which makes it reliable for storing data securely. 

For instance, if you work remotely (i.e. from home) and your file goes missing from your desktop, you can easily log on to the Cloud and retrieve the backup copy, or alternatively the business’ server. 

Disaster Recovery

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You must have a disaster recovery strategy in place to make sure you get your data back. Sever Imaging is part of a backup process, in which images of your servers are taken every 15 minutes. Should you encounter an error where you either loose a file or your server is wiped, everything can be restored. 

This proves useful in accidentally deleted files, experiencing Ransomware, software error etc. With this, your data isn’t lost, it is all stored offsite so even the backup will not be effected. 

Need some extra help?

If you need an extra hand or advice, we’re the people for that! Fill in your contact details below to discuss data loss in more detail!


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