How to detect a malicious or spam email

Phishing emails are becoming more and more common, but do you know how to detect a suspicious email?

Phishing emails are becoming increasingly sophisticated, meaning that it is becoming easier for them to go undetected which is dangerous for everyone. More businesses are being targetted with the harmful and malicious emails in the hope of them falling for such a scam that money can be easily gained from them. 

There are certain things that you need to look out for as not all emails are the same. There are different methods of obtaining the data and our blog post today will help you understand what to look out for. 


million phishing sites are created each month


percent of businesses click on the malicious attachment


percent of businesses reported being a victim in the last year

Poor spelling and grammar

When scamming someone. you want to make something look as real as possible. The trick here is that more often than not a malicious email contains spelling and grammar errors which makes it easier on your part to detect.

If an email in a business is sent to a large number of recipients it is usually proof read for these errors which means if there are so many mistakes in them the chances are high that it didn’t come from a reliable source. 

Asking for personal information

Almost all phishing emails will contain content that requires you to click a link and and verify your personal details (e.g. bank account information). We would first of all say that no bank or any account will ask you to verify these details as hackers are becoming smarter to gain unauthorized access.

Banks will usually ask you your security questions over the phone or will require you to go in if there is an issue. 

You didn't initiate the action of the email

If you get an email saying you have requested something from your bank, or you entered a competition and you’ve won chances are it’s all a scam. What makes it so suspicious is if an email told you that you had won the lottery but in fact you do not have any recollection of putting it on in the first place.

The solution?

Spam filtering helps eliminate and put aside emails that may contain malicious or spam content which is sent to you week by week as a quarantine report in which you can clear or dismiss. 

Many of our clients use a spam filtering service which has helped reduce the nonsense emails and receive the relevant emails to help them get through the day quicker. Imagine having 100 emails in your inbox after a week off and 90 were spam.

If you would like more information you can take a look at our service, or fill out the form below to speak with one of our helpdesk gurus. 

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