6 tips to be more productive in Microsoft Word

It’s always great to be a whiz kid at something, so we thought we’d give you a little

It’s always great to be a whiz kid at something, so we thought we’d give you a little helping hand with some top tips on making work more productive in the office.

Quick select paragraphs

I know it doesn’t take that long to select a paragraph, but to select an entire paragraph even quicker, all you need to do is click the left mouse key three times consecutively then the whole paragraph will be selected for you.


Quick select whole document

Quick selection on the paragraphs doesn’t work for the whole document, so if you had pages and pages to select it can take some time. All you need to do is scroll to wherever the last little bit of copying needs to be done, hold the ‘Ctrl’ button and click the end of the document you need to copy and all of it will be highlighted for you.


Creating horizontal lines

This can be useful for paragraph or content breakers. Instead of pressing the underline button and holding down the space bar from one end of the page till the other, just type three consecutive hyphens (—) and press the ‘Enter’ key.

Deleting whole words at once

Deleting a string of text letter by letter gets really boring and time consuming, but with this little trick it will speed up the deletion process. Hold down the ‘Ctrl’ key whilst pressing the backspace key and it will delete the text word by word instead of letter by letter.


Random text generator

If you want to check fonts, size of text etc. Instead of typing random words, there’s actually a formula to generate text for you. Type =rand(8,10) in to Word and press ‘Enter’ and around 5 paragraphs will appear on your page so you can experiment with how certain fonts and sizes will look.


Increase text using your keyboard

Select some text that you want to alter the size to, hold down ‘Ctrl’ + ‘Shift’ and either the > arrow to increase the size or < to decrease the size and then you will be able to have different perspectives without having to go off specific numbers.